Internal Recruitment Privacy Notice

“Avature” is the talent marketplace made accessible by MetLife, via the Avature Platform to enable MetLife (on an Enterprise-wide basis) to  identify candidates  that are interested and in may be suited for open positions posted by MetLife.

Your personal information collected on the Avature Platform or otherwise shared and used (processed) in connection with the recruitment process, by MetLife, is processed for the following purposes (“Purposes”):

• Identifying candidates for potential employment
• Assessment of suitability of candidates against our job opportunities
• Appointment of new staff
• Verifying information (where applicable)
• Managing human resources
• Workforce planning
• Managing operations
• ensuring compliance with legal requirements,
• ensuring compliance with diversity and inclusion requirements and practices
• communication with applicants

Your personal information is processed for and on the bases of your consent to the processing of your personal information for the Purposes, to the extent such consent is required under applicable law.

This Internal Recruitment Privacy Notice covers any personal information  collected and used during the recruitment process, including information that you submit through the Avature Platform such as:

• Identification Information: including full name, contact information (email, phone number and home address, data/place of birth, Nationality/visa/right to work permit information, passport, driver license, National Insurance numbers, National ID numbers.
• Technical Identifiers: such as registration login and passwords to the Avature Platform, location, including at a region, sub region, country or city level.
• Expectations: Details of the type of employment desired, current and/or desired salary and other terms relating to compensation and benefits packages, available start date willingness to relocate, or other job preferences.
• Languages spoken and other relevant skills.
• Employment background: including work history/job data; previous employers, positions, dates, etc.; Employer feedback / references to include regulated references where necessary; details of current and previous employers, positions/titles held, working locations, supervisor and reporting lines, employment status, working hours, years of relevant work experience; achievements.
• Education background: including name and location of school attended; educational qualifications, professional qualifications, licenses, certifications, memberships, awards and/or permits obtained, and other work- related training undertaken.
• Assessment results to psychometric tests: such as a situational judgement test, ability or personality test), interview (face to face, telephone or video), behavioral assessments (such as a role play, group exercise or presentation), technical assessment.
• Pre-employment screening checks: such as credit history, anti- money laundering check, criminal records check only for eligible positions, where permitted under local law.
• Compensation information: including current and expected basic salary, benefits, bonuses, details on stock options, stock grants and other awards etc.
• Special Categories of Data: such as background and criminal checks, where permitted by law; Health information such a disability when relevant for a position and permitted by law.

You may also, but solely on a voluntary basis, choose to provide other relevant information as part of Your Employee Profile such as career goals and interests. 

Please note: You should not submit the following sensitive information, unless legally required:  sexual orientation, race, ethnic origin, religion, beliefs, disability, marital status, creed, nationality, national origin, color and/or (unless explicitly requested) age. 

You are responsible for the content of the information you provide in connection with the MetLife recruitment process and the Purposes via the Avature Platform, and you must ensure it is legal, truthful, accurate; the information provided must not mislead or infringe on any third party’s rights such that it would be legally actionable.

We contracted with Avature to host your personal data on the Avature Platform in connection with the MetLife recruitment process and the Purposes.  You understand that your personal information is processed by Avature and shared by and transferred from Avature to MetLife, each located within the United States.

Personal information about you will only be reviewed by MetLife employees or agents who have a business need to access such personal information for the MetLife recruitment process and Purposes which may include human resources personnel, technical services personnel and managers.  We may share personal information about you with selected service providers or consultants acting on our behalf.  Those third parties will be bound by contract to protect any personal information they process on behalf of MetLife in accordance with applicable laws and regulations.

MetLife may also disclose personal information about you in order to:  (1) protect the legal rights, privacy or safety of MetLife or its employees, agents and contractors; (2) protect against fraud or other illegal activity or for risk management purposes; (3) respond to inquiries or requests from government or public authorities; (4) permit us to pursue available remedies or limit the damages that we may sustain; (5) enforce our policies; and/or (6) comply with applicable laws or legal process. 

MetLife may transfer information that is collected about you on the Avature Platform to third parties in the event of any change in the corporate structure of MetLife such as, but not limited to, merger, consolidation, sale, joint venture, assignment, transfer or other disposition of all or any portion of MetLife’s assets or stock (including without limitation in connection with any bankruptcy or similar proceedings). 

MetLife retains your information for no longer than is necessary for the purposes for which the information is collected.

Our data retention policies comply with all applicable laws and privacy legislation to which we are subject. They set out how long we are allowed to retain different types of data we hold and are reviewed on a regular basis.

In addition to using applicant data for the position for which you have applied, MetLife may retain and use your data to consider you for other positions. Unless required for tax or other legal purposes, applicant data will be retained according to local jurisdictional and regulatory requirements.

The security and confidentiality of your personal information is important to MetLife. We take reasonable precautions to safeguard the personal information shared with and stored on MetLife servers.  Such safeguards include having technical, administrative, and physical security measures designed to protect your personal information from unauthorized access and improper use. We restrict access to your personal information to those individuals who need to know that information. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of personal information.

In certain countries, consistent with applicable law, you may have the right to access, correct, transfer to a different data controller, delete or object to the processing of information that MetLife holds about you.  In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how MetLife processes your personal information.

We enter into data processing agreements, model clauses, data transfer agreements and obtain consent, where necessary and appropriate, in accordance with local privacy laws. By participating in the Purposes, you understand that personal information about you will be transferred to Avature and to MetLife Affiliates (including your local employer, departments and offices) which may be located in countries outside the country in which you reside with different and possibly less protective privacy and data protection regimes in place.  

MetLife performs data transfer risk assessments in connection with the transfer and processing of personal data in a third country  to assess and address that appropriate technical, contractual and organizational measures are implemented in accordance with applicable legislative requirements.

Requests to exercise your rights and/or questions related to MetLife’s processing of your personal information in connection with  the Purposes should be directed to your local MetLife Affiliate employer’s human resources department.

You can find the relevant contact details to exercise your rights and any further information in the Privacy Notice posted in the web site of your applicable country for each MetLife Affiliate.

• Click here and at the bottom of the web page you can select your applicable country of MetLife Affiliate operation, then click on “Privacy notice” or Privacy Policy”.

MetLife, Inc. and its U.S. affiliates (“MetLife” or “we”) strongly believe in the responsible use of information we collect about individuals. This U.S. Consumer Privacy Policy (“Privacy Policy”) describes MetLife, Inc. and its U.S affiliates (other than MetLife Investment Management, LLC, whose policy is available here) privacy practices and is intended to provide certain information to you as required by the California Consumer Privacy Act of 2018, the California Privacy Rights Act of 2022, collectively the (“CCPA"), and other similar state consumer data privacy laws.

The purpose of this Privacy Policy is to inform you about our online and offline information practices regarding the collection (including at initial collection), use, sharing, selling, and retention of your personal information and the rights available to you as a resident of California, Virginia, Colorado, or Connecticut.

MetLife collects personal information in a variety of contexts. For example, we collect personal information relating to individuals who request or obtain our products or services for themselves or a business or visit our locations or facilities. The specific personal information that we collect, use, and disclose will depend on our relationship or interaction with you. For more information about MetLife’s privacy practices and other relevant privacy policies visit https://www.metlife.com/about-us/privacy-policy/.

This Privacy Policy does not apply to MetLife employees, contracted personnel, job applicants, or to information collected, processed, or disclosed pursuant to the Gramm-Leach-Bliley Act (“GLBA”) and implementing regulations, certain insurance laws, or the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).

If you are a MetLife employee, contractor, or have applied for a job with us and reside in California please refer to our Careers Privacy Notice for California residents.

At MetLife, upholding the highest standards of ethical conduct and maintaining transparency in our operations are fundamental principles that guide our business practices. MetLife Europe d.a.c., MetLife Europe Insurance d.a.c., MetLife Europe Services Limited and MetLife Services EEIG have developed Whistleblowing Guidelines to provide comprehensive guidance on how to make a whistleblowing report in relation to MetLife businesses which could be found at https://www.metlife.eu/whistleblowing